June 2005 Board Meeting Minutes
The McCracken County Youth Soccer Association Board met at 6:00 PM, on
Thursday, June 2, 2005 at
Board Members: Elaine Stevens, Mark Davis, Greg Holtgrewe, Greg Stevens, Kevin McDonald, Shannon Andrews, Sean Walsh
Guests: Scott Kirkpatrick, Dave Althouse, Tracey Brindley
Mark Davis called the meeting to order at 6:30 PM and established a quorum.
The minutes of the May 12, 2005, meeting were distributed
and were available in hard copy format at the meeting.
Summer Use of Soccer Fields
Mr. Mark Madison from
By-laws and Rules and Regulations Review
Elaine provided a copy of the MCYSA By Laws to the Board Members. The KYSA By Laws are also provided. There have been instances where the roster size may have been increased in the past to allow children to play. A KYSA representative noticed the roster size of some teams and stated that we should be careful in the future not to violate the KYSA rules.
Greg discussed that the U8 division went to 6 v 6 in recent years. What are the reasons for changing from 7 v 7 to 6 v 6? Scott felt that 6 v 6 was the more appropriate ratio for the U8 size fields. The decision should be made season by season based on number of players and teams. Sean Walsh made a motion to change the U8 players on the field to 7 v 7 and a roster maximum of 14. This will be reviewed at the pre-season Board Meeting to determine if any changes should be made. Greg seconded the motion which passed unanimously.
Mark requested Elaine put a calendar together for the next year.
A preliminary schedule is:
July 5 Information to Printer
July 11 Mail information to players
July 22-23 - Walk-up registration
August 13 - Walk-up registration Late fee applies after 13th
August 18 Coaches Meeting, Rosters Available
August 25 refund cut-off and officially registration closing
August 27 Work Day, Schedules Available
September 10 First Game Day
No games on 10/8 due to fall break. 11/5 is make-up day
Sean requested that a flyer been sent to the schools about the registration.
Elaine made a motion to pay the annual fee for the additional League 1
modules (approximately $200) to use the automated features and streamline
various administrative responsibilities for the league and offer on-line
Coaches Thank you dinner
Kevin talked about the coaches recognition and cook-out for the
It was suggested that the coaches dinner be on August 18 and have the coaches meeting at the same time. The dinner will be at Casa Mexicana at approximately $6 per person. Coaches will be paid for by the league.
Shannon and Greg suggested that we also start developing a coaches packet of information to help train them. This will also include a DVD instructional video. Mark made a motion to order 50 DVDs in order to provide each coach with this information. Elaine seconded the motion which was approved unanimously.
Camp registration is filling up. Arrangements are being made to house the coaches.
The contract for the repairs is in place with Tri Turf. The repairs will be completed by June 30. We should request from the Tri Turf personnel their suggestions for keeping the fields in good condition in the future.
Jack Butler suggested that we go ahead and fertilize the fields now based on it being the appropriate time of year. It has cost approximately $1000 in the past. It was recommended to fertilize three times a year. We will most likely do it twice. The Board approved for Mark to go ahead and request the service for the field.
Practice Areas for Fall 05
The Board had previously discussed breaking up the practice areas and making
them smaller to have more areas. The
area is un-level and reversing the play area may make it a problem for running. It is still recommended that we make this
additional area and move the goals located at
Season End Work Day
June 11, 2005, at 8:00.
New Officers for MCYSA
President Available Mark Davis will stay until a new one is identified
Vice President Van Newberry will continue
Secretary Tracey Brindley is the new member
Treasurer Sean Walsh will continue
Registrar Dave Althouse is the new member
Director of Scheduling Brett Draffen
Director of Coaching Greg Holtgrewe will continue
Referee Assignor Scott Kirkpatrick is the new member
Competitive Team Director Shannon Andrews will continue
Elaine made a motion to accept this slate of officers. Mark seconded the motion which passed unanimously.
The next board meeting will be Thursday July 7, 2005 at 6:00 pm