County Youth Soccer
The McCracken County Youth Soccer Association Board
met at 7:00 pm, Thursday April 15 at Lone
Methodist Church. The following were present:
Board Members: Mark Davis, Elaine Stevens, Greg Holtgrewe, Shannon
Andrews, Lisa Oetjen
Kirkpatrick, David Althouse, Shaun DeMint
Mark Davis called the meeting to order
at 7:15 pm and established a quorum.
The minutes of the March 3, 2005 meeting were
distributed and available in hard copy format at the meeting. A motion by Elaine Stevens was made to
approve the minutes as written. Greg
Holtgrewe seconded the motion, which passed unanimously.
MCYSA Photo Day
Frank Harrison, owner of Timepiece Photography
contacted Mark Davis and Lisa Oetjen
regarding having a photo day for the league.
Shaun DeMint, a representative from Timepiece Photography presented the
board with folders containing product listings and pricing from Timepiece. Mr. DeMint stated that MCYSA would receive
10% (ten percent) commission on all gross sales. The photographs, action shots and team
pictures, will be posted on their website for thirty days in order for parents
and coaches to view prior to ordering.
Mr. DeMint stated that Timepiece wishes to do individual actions shots
and team pictures, but on different days to make scheduling easier. With team pictures, coaches receive a 5 x 7
from Timepiece. Mr. Harrison has asked
that Timepiece become the Exclusive photographer for MCYSA and no other
professional photographers be present during the photography shoots. There is no charge to the league and they do
carry liability insurance. Mark Davis asked for board members feedback on the
proposal. Lisa Oetjen stated that
several years ago MCYSA did have a league photographer, but the business closed
and the owner left the area. Mrs. Oetjen
also stated no other photography business had contacted the league. Mark Davis
asked Mr. DeMint about not being able to guarantee an amount sold, Mr. DeMint
stated this is not a problem or concern.
Lisa Oetjen made a motion to use Timepiece as the league
photographer. Shannon Andrews seconded
the motion, which passed unanimously.
The date of May 14 was established with a rainout date of May 21. Mrs. Oetjen is to contact Mr. Harrison with
the schedules and telephone numbers of coaches in order to schedule team
Shannon Andrews presented with a concern from David
Althouse. Mr. Althouse’s son is not
currently registered on a team. Mr.
Althouse stated the registration form was mailed with payment, however the
check has not cleared the bank and he wishes the issue resolved. Elaine Stevens stated there were several
registrations that had not been received due to a problem with the post office
this season. Mr. Andrews suggested two options: 1. Larger rosters in the U-8 division and
2. One more players on the field making the count 7 v 7. Mr. Andrews stated he feels this is the most
appropriate way to alleviate the problem.
Scott Kirkpatrick, a U-8 coach, volunteered to take the child on his
team, both parents were in agreement with this.
Mrs. Stevens asked to parents to pay the registration fee and a check
was written and given to MCYSA. Mr.
Andrews made a motion to increase player size in the U-8 division to 7 v 7 if both coaches are in agreement and one or both
teams’ carries a roster of 13 players. Mark Davis seconded the motion, which passed
unanimously. Mrs. Stevens will notify
the referees and coaches of the rule changes.
Sean Walsh reported that camp has been slated for
June. Mr. Walsh also reported we still
do not have a coordinator and he has been working on the camp. Brittany Andrews has expressed an interest in
being the coordinator if MCYSA would still offer compensation. Mark Davis
will contact Sean Walsh with the details and will email the board with a
response. Greg Holtgrewe asked if
housing had been found for the MLS coaches, Mr. Walsh responded no housing
arrangements at this time. Mr. Walsh is
still looking for housing arrangements.
Mark Davis talked with McCracken
County Road Department regarding the mowing of the outer areas of the
complex. Mr. Davis has not been given a
clear answer if the county is going to help.
Mr. Davis suggested Greg & Elaine Stevens mow the entire complex to
make it look better for the league. The
Stevens’ old charge was $300.00, and they just mowed last week – 10 hours
total, just mowing. Mrs. Stevens stated there is a possible 3-hour trimming
time. The Stevens’ feel $450.00 per
month would be a sufficient rate. Greg
Holtgrewe made a motion to accept the bid and Lisa Oetjen seconded the motion,
which passed unanimously. The new pay
scale will begin with April and go throughout the season.
Mark Davis questioned how the fields
are lined each week. Elaine
Stevens and Sean Walsh alternate weekends lining. Mr. Davis stated he felt that was adequate
and we had full coverage.
Tabled until later date due
to too many issues to address. Shannon
Andrews motioned to table until the June meeting; Lisa Oetjen seconded the
motion, which passed unanimously. This
item will go to the top of the agenda at the June meeting.
Elaine Stevens reported two persons interested in
the Illinois Coordinator position had contacted her. Kevin MacDonald, he does not have any
children in the league, but wants to help out in Illinois in order to keep the program up and
running. Brett Green is a U-8 coach from
has also volunteered for the position.
Mrs. Stevens suggested having two coordinators to alleviate much of the
work on one person. Mr. MacDonald has
already begun working on the fall registration for Illinois, and has expressed an interest in
getting more parental involvement. He
has spoken with Jackie Lange, former Illinois Coordinator, and is fully aware
of the responsibilities. Mark Davis motioned to accept both men for the
position and Shannon Andrews seconded the motion, which passed
unanimously. Elaine Stevens will let
both know the board voted to accept them onto the board.
Opening Day Soccer Festivities
Mark Davis reported Kelly Davis is
still working on the festival. There
will be four stations for the children to visit: Tattoo, face painting,
Inflatable slide, and Beat the Keeper soccer kick. The idea of having a Dunking booth was tabled
due to being unsure about the weather.
The festival will be from 10:00 am until 2:00 pm. Mark Davis
requested $100.00 from petty cash for change at the entrance table. The cost is $3.00 per child and they have
unlimited access to each activity. Total
investments to date are: $420.00 slide rental and $82.25 tattoos, erasers, and
Davis requested approval from the board to obtain a check
from MCYSA for the slide expense. Back
Yard Burgers will be at the complex to set up at 9:00 am. Mr. Davis stated we are in need of one more
canopies if anyone knows of an available one.
Elaine Stevens stated she would check to see if she could get one from a
private individual. Mr. Davis stated the
board would discuss the results of the festivities at the May meeting.
Summer Field Repair Bids
Mark Davis stated is has been
approximately three years since major repairs have been done on the complex
fields. Mr. Davis has been working with
past president Jack Butler on
contacting people who have done field repairs in the past. Mr. Davis requested the board go ahead and
approve a bid he has received and not wait until the May meeting due to the
time frame we are up against. Mr. Davis
stated the cost would range from $10,000.00 to $15,000.00. Shannon Andrews expressed concerns with
spending $15,000.00, and suggested trying to lay out fields on different grids
and possibly using the larger field with two small fields running perpendicular. Mr. Davis suggested putting a $15,000.00 cap
on the bids and possibly breaking up the areas needing repairs into small
sections for bidding. Shannon Andrews
motioned for a bid cap of $15,000.00 and Elaine Stevens seconded the motion,
which passed unanimously.
Noble Park Goals
Greg Holtgrewe stated the Noble Park
goals are missing. The Parks Department
stated they did not know where the goals were when Mr. Holtgrewe called about
them. Mr. Holtgrewe found that the
Upward Soccer Program had taken the goals to another practice location. Mr. Holtgrewe spoke with the representative
of the Upward program who told him he was given
permission to move the goals. It is
unclear who gave the permission to move the goals. Lone
Upward Soccer Program purchased two goals to replace the goals that were
moved. Mr. Holtgrewe asked about
purchasing new goals for practice areas and Mark
Davis suggested getting through the Spring
season with the goals MCYSA currently has and working on possibly getting new
goals in the summer.
Rain Out Procedure
Shannon Andrews presented a “Rain Out
Policy” to the board. (Copy available on the website) Lisa Oetjen motioned to accept the policy as
written and Elaine Stevens seconded to motion, which passed unanimously.
May Soccer Forum
Shannon Andrews handed out a proposal to all board
members present for a May Soccer Forum instead of a regular board meeting. The date proposed is May 12, 2005 at 7:00 pm
in Crounse Hall at WKCTC (formerly PCC). There will be an executive board meeting at
6:00 pm and the meeting will be open to the public at 7:00 pm. The board agreed this was an excellent idea
and the idea passed unanimously.
There being no further business, the meting was
adjourned at 9:40 pm. The next monthly
meeting is scheduled for 6:00 pm, Thursday May 12, 2004 at Crounse Hall at