The McCracken County Youth Soccer
Association Board met at ,
Board Members: Mark Davis; Van Newberry; Brett Draffen; Shannon Andrews; Greg Stevens;
Elaine Stevens; Lisa Oetjen
Guests: Brooke Harris
Mark Davis called the meeting to order at and established a quorum.
The minutes of the
Game Cancellation Procedures
Mark Davis questioned the board members about game cancellation procedures. He suggested a group of 2 to 3 members discuss and draft a policy to present before the spring season. Shannon Andrews, Lisa Oetjen, and Van Newberry agreed to take charge of this matter. They will meet and draft a policy for board approval prior to the start of the spring season.
Mark Davis stated to the board
the need to seek out new practice areas for the league due to recent problems
at some areas. Problem areas
include: Hendron Fire Department
practice area, Parks & Recreation practice area and Shepherd field. Hindrances that have occurred include areas
not being maintained, goals and/or nets in ill repair, fields being under
contract with others, and practice areas being used for other sports. Some areas suggested for practice were
Assistance with Complex Maintenance
Mark Davis suggested hiring one person to aid with small maintenance needed at the complex. He stated some items include installing the Code of Conduct signs; bench repair, trash pick up, field repairs and watering, painting goals and net repairs. Brooke Harris asked if the board had money in the budget for this, Mark Davis responded the budget was completed at the first of the year and MCYSA has room for this. Mark Davis and Shannon Andrews will visit the complex to note items that are needed to be completed and write out a job description. They will present this to the board at the November meeting. The position will be open for hire after the policy is presented and approved by the board.
Brett Draffen questioned about the field repairs prior to the season closing. Greg Stevens stated it would be better on the fields to complete repairs the first week in November. Mark Davis stated this needs to be contracted out due to the large number of repairs needed at the complex. Mark Davis suggested getting bids for the following:
Putting top dressing on Fields 1 & 2
Repair Fields 4 & 9
Lisa Oetjen suggested having contractors break down the bids by fields. Van Newberry volunteered to take this project. He will speak with Pat Stevens and Donnie Edwards regarding the repairs needed.
A person is needed to coordinate fund raising activities for MCYSA. Brooke Harris graciously volunteered to do so. Lisa Oetjen has fund raising information and contacts she will give to Brooke to check into. Brooke suggested MCYSA logo items and starting a booster club, she will bring a proposal to the next board meeting. The Spring Kick Off event will be discussed at the next board meeting.
Pat Stevens has told Mark Davis a November date has been set for construction to begin. This has not been confirmed as of this board meeting. Mark will check with Pat prior to the November board meeting to get a definite date.
End of Season Work Day
The board set
The board discussed private issues brought to the leagues attention.
There being no further business
the meeting was adjourned at . The next monthly meeting is scheduled for ,
Executive Session Notes
Shannon Andrews presented copies
of the original incident and letter sent to Mr. Tim Jones to MCYSA board
members present. As of today,