McCracken County Youth Soccer Association

 

The McCracken County Youth Soccer Association met at 6:00 PM, on Monday, February 9, 2004 in the Paducah Parks Department conference room. The following persons were present:

Board Members: Lisa Oetjen, Greg Holtgrewe, Elaine Stevens, Jackie Lange, Mark Davis, Craig Rogers, Van Newberry

Guests: Clyde McSparrin, Brent Draffen

Minutes

The minutes of the November 10, 2003 and January 12, 2004 meetings were distributed by email and were available in hard copy format at the meeting. Elaine Stevens made a motion to approve the minutes as printed. Craig Rogers seconded the motion which passed unanimously.

Registration

Elaine reported that the registration form had been revised and distributed by mail.

Laptop

Elaine Stevens reported a laptop had been purchased by the Association for registration. Elaine will continue to use a printer loaned to the Association for now.

Mowing

Ms. Stevens presented a proposal to mow the soccer complex fields for $75 per week plus expenses (fuel, oil, etc). Greg Stevens met with Pat Stephenson and the County has agreed to assist when possible. It was noted that the Association does not have a contractual obligation with the contractor that mowed the fields last fall. After discussing this proposal Craig Rogers made a motion to approve the Stevens’ proposal. Greg Holtgrewe moved to second the motion and it passed with all present voting yes. This proposal will save the Association approximately $300 per month over the expense incurred during the fall of 2003. Greg Stevens will notify the previous contractor of the Board’s action.

Fundraising

The Board discussed the possibility of taking on a fundraiser for the Association. Greg Holtgrewe agreed to evaluate bingo as a possibility. Sales of a ‘buy one, get one free’ card were discussed however no action was taken.

Training of Officers for Next Year

Mark asked the Board to consider involving the parents of some of our younger players in Board activity so that the Association would have experienced people on an on going basis.

Insurance for Practice Sites

Mark referred the Board to a list of insured practice sites in McCracken County and Metropolis provided by the Kentucky Youth Soccer Association. He asked that he be advised of sites in use that are not listed. After this list is compiled, it will be posted on the MCYSA web site.

U12+ Program

Next the Board discussed Jack Butler’s effort to increase participation among the 12 and older age group. While supportive of the concept the Board had several questions about how the program would work. Mark agreed to contact Jack and clarify these issues.

Web Site New Look

The Board expressed appreciated to Lee Blackburn for updating the MCYSA web site and giving it a new look. Lisa reported that hits on the web site have increased significantly.

Competitive Team Concerns

Mark presented Rick Straub’s email request to move the work day back one week so that competitive teams preparing for early tournaments would have an extra week to schedule games. After being informed that games could be scheduled as early as the afternoon of March 20, 2004, the competitive coaches present were comfortable with the existing schedule.

Other Business

Elaine asked the Board to consider an alternate meeting date due to numerous scheduling conflicts. The Board was receptive to moving the date however a new meeting time was not established. This will be reconsidered at the next meeting.

April 24, 2004 was designated as ‘Silent Saturday’.

Mark reported that Shannon Andrews has completed the code of conduct signs and that the Association will need to provide posts.

Field scheduling information should be forwarded to Lisa immediately following the February 26, 2004 scheduling meeting so she can begin the process to schedule referees.

The Board’s next meeting will be on March 8, 2004 prior to the open draw meeting.